Judicial Record
Consulting
Full-Service
A judicial record certificate is a required legal document for many important procedures — job applications, exit permits, foreign marriage, company formation, work permits and more.
Since March 2025, issuance authority has shifted from the Department of Justice to provincial-level police. VLIC helps prepare the correct new forms and submit to the right agency — saving travel time.
Common — for individuals
Specialized — higher confidentiality
| Applicant type & filing method | Fee |
|---|---|
| Regular citizen (in person / postal) | 200,000 đ |
| Online submission (VNeID / Public Service Portal) — until 31/12/2025 | 170,000 đ |
| Students (≥16 years), university students, war contributors, relatives of martyrs | 100,000 đ |
| Preferential applicants — online submission — until 31/12/2025 | 80,000 đ |
| From the 3rd certificate onward (same application) | +5,000 đ / certificate |
| VLIC service package | Fee |
|---|---|
| Consultation to determine certificate type, filing location, and required documents | Free |
| Prepare the new declaration form and verify documents before filing | Contact us |
| Submit on your behalf and track progress until result delivery | Contact us |
| Support for foreign national applications (translation + filing) | Contact us |
| Full package: Consultation + Preparation + Submission + Tracking + Result delivery | Contact us |
Support
Analyze your intended use, residence, and nationality to identify whether you need Certificate No.1 or No.2, which agency to submit to, and the optimal submission method — initial consultation is free.
Complete the declaration using Form 03/2024/TT-BCA (new form effective 01/03/2025). Verify all records: ID card, residence documents, notarized power of attorney if needed — avoid returned applications for using the wrong form.
Submit the application at provincial police, by mail, or through the online system. Track application status and notify you promptly when the result is available or additional documents are required.
Foreign nationals currently or formerly residing in Vietnam needing a judicial record for work permits or visa extensions. VLIC supports translation, document preparation, and filing at the Ministry of Public Security Record Office.
Many embassies require Certificate No.2 with consular legalization. VLIC handles the certificate request, legalization, and notarized translation — full service customized per country requirements.
Digitally signed electronic certificates on VNeID have the same legal validity as paper certificates under the 2025 amended law (effective 01/07/2026). VLIC guides you on exporting, using, and verifying the certificate with the receiving agency.
From 01/03/2025, under Decree 02/2025/ND-CP, authority to receive and issue judicial record certificates transferred from the Department of Justice to provincial/city police. Submit at the one-stop service counter of the police where you have permanent or temporary residence. If you cannot determine a residence location, submit at the Ministry of Public Security Record Office. Note: do not submit at the Department of Justice — this is the most common source of confusion.
It depends on the purpose: domestic job applications, civil service exams, or company formation typically require Certificate No.1. Immigration, family sponsorship, foreign-related marriage, or work permits for foreign nationals in Vietnam often require Certificate No.2. Important: Certificate No.2 cannot be authorized — the applicant must file in person. If unsure, contact VLIC for free advice before submitting.
The standard processing time is 10 working days from receipt of a complete valid application (excluding weekends and holidays). If additional verification is required — multiple residences, foreign residence, foreign nationals, or expungement verification — the maximum time is 15 working days. If submitted through the VNeID app (pilot), it may take only 3 working days.
The Judicial Record Law does not set a general validity period. Each procedure has its own requirement: naturalization usually requires the certificate to be no more than 90 days old. Adoption and bailiff procedures require the certificate to be no more than 6 months old. Embassy / immigration visa applications typically require 3–6 months depending on the country. Check the receiving agency’s specific requirement before submitting to avoid reapplying.
Under the 2025 amended Judicial Record Law (Law 107/2025/QH15, effective 01/07/2026), electronic and paper certificates have equal legal validity. Judicial record information is displayed directly on VNeID — individuals can use it immediately without needing a paper copy. However, some agencies or embassies may still request a paper copy with an official seal. VLIC advises based on the specific receiving agency’s requirements.
Foreign nationals currently residing in Vietnam apply at the police office of the province/city where they live. Foreign nationals who formerly resided in Vietnam but no longer do apply at the Ministry of Public Security Record Office. Required documents include the new declaration form, a valid passport, and residence permit documents. Foreign nationals cannot use VNeID — they must apply in person or by mail. VLIC supports translation and submission on their behalf.
